Effective Date: 10/14/2025
Last Updated: 10/14/2025

1. Purpose of This Policy

This Privacy Policy (“Policy”) describes how ESCAPE HEALTHCARE(“Company,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards personal information obtained in connection with our healthcare staffing and recruitment services in the United States.

This Policy is intended to comply with applicable federal and state privacy laws, including but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and relevant employment and data protection regulations.

By submitting information to us, applying for work, accepting employment, or using our services, you acknowledge that you have read, understood, and agreed to the terms of this Policy.

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2. Scope

This Policy applies to personal information collected from:

Job applicants, candidates, and employees;

Independent contractors;

Clients and healthcare facilities;

Vendors, business partners, and website visitors.

It covers both online and offline data collection methods in connection with our healthcare staffing and employment operations.

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3. Information We Collect

We may collect the following categories of information:

a. Identification Information

Full name, address, telephone number, email address

Date of birth, Social Security Number, government-issued identification

b. Employment & Professional Information

Résumés, employment history, education, professional licenses, credentials

Certifications, references, background check data, work eligibility documentation

Payroll, tax, and benefits information

c. Health and Medical Information

Information required for work assignments, immunization records, health screenings, drug test results, and fit-for-duty clearances, as required by healthcare facility policies and applicable law

Limited Protected Health Information (“PHI”) when necessary to comply with client requirements or regulatory obligations

d. Client and Business Information

Healthcare facility contact information, job orders, staffing requests, billing and payment information

e. Website & Technical Data

IP addresses, browser type, device identifiers, cookies, and usage data collected through analytics tools

We collect information directly from individuals, through our website, from third-party vendors (such as background check or credentialing services), and as authorized by law.

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4. Use of Personal Information

We use collected information for the following lawful business purposes:

To evaluate and place candidates in healthcare positions and assignments

To communicate with applicants, employees, and clients regarding placements, assignments, and services

To verify professional credentials, conduct background and health screenings, and confirm legal work eligibility

To process payroll, tax withholdings, and administer benefits

To comply with healthcare facility onboarding requirements and regulatory obligations

To manage client contracts, staffing orders, and billing

To comply with legal, regulatory, and contractual obligations, including HIPAA and state health privacy laws

To improve our business operations, website functionality, and security

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5. Disclosure of Personal Information

We may disclose personal information to the following categories of recipients, strictly as necessary:

Healthcare Clients and Facilities for credentialing, placement, and compliance purposes

Third-Party Service Providers who support business functions such as background checks, payroll, benefits administration, credential verification, IT services, and legal or financial advisors

Government Authorities and Regulatory Agencies as required by law (e.g., I-9 verification, OSHA, public health reporting)

Business Successors in the event of a merger, acquisition, or corporate restructuring, in accordance with applicable law

We do not sell personal information to third parties.

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6. HIPAA and Protected Health Information (PHI)

In certain circumstances, we may receive or create PHI when acting on behalf of healthcare clients. When handling PHI, ESCAPE HEALTHCARE complies with applicable HIPAA privacy and security requirements.

PHI will only be used or disclosed as permitted by law, relevant business associate agreements, or with proper authorization.

PHI is stored and transmitted using secure systems with appropriate administrative, technical, and physical safeguards.

Employees and contractors receive training on HIPAA compliance and confidentiality obligations.

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7. Data Security

We employ reasonable and appropriate security measures to protect personal information, including PHI, against unauthorized access, disclosure, alteration, or destruction. This includes secure storage, restricted access, encrypted transmissions, and employee confidentiality agreements.

While we take security seriously, no system is completely secure. We cannot guarantee the absolute security of any data transmitted electronically.

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8. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Policy, comply with legal and regulatory obligations (including healthcare record retention requirements), resolve disputes, and enforce agreements. After retention periods expire, data is securely destroyed or anonymized in compliance with applicable laws.

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9. Individual Rights

Depending on your state of residence, you may have rights regarding your personal information, including:

The right to request access to or a copy of your personal information

The right to request corrections to inaccurate or incomplete information

The right to request deletion, subject to legal or contractual obligations

The right to withdraw consent for processing where applicable

The right to opt out of certain disclosures under state privacy laws (e.g., California Consumer Privacy Act, if applicable)

To exercise these rights, contact us as described in Section 12. Requests will be addressed in accordance with applicable federal and state law.

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10. Cookies and Tracking Technologies

Our website may use cookies and similar technologies for analytics, security, and functionality. You may configure your browser to manage cookies, but disabling them may affect site performance.

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11. Children’s Privacy

Our services are not directed toward individuals under the age of 16. We do not knowingly collect personal data from minors. If we learn that personal information has been collected from a minor, we will take steps to delete it as required by law.

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12. Contact Information

For questions, privacy rights requests, or concerns about our data practices, please contact:

ESCAPE HEALTHCARE
610 E Wells Branchpkwy
Pflugerville Texas 78660
info@escapehealthcareus.com
7372882382

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13. Updates to This Policy

We reserve the right to amend or update this Policy at any time to reflect legal, regulatory, or operational changes. Updated versions will be posted on our website with a revised “Last Updated” date. We encourage you to review this Policy periodically.